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International project "Effective governance for people" (ILPR.02.02.00-96-088/10)

September 2012 - June 2015

The partners within the project were the Civil Registry Office (Agency) of the Kaliningrad Region and the Administration of Klaipeda Municipality.

As a result of the project, technical infrastructure of information systems was created, departments of the Civil Registry Office of the Kaliningrad Region were equipped with computer facilities. As a result of this activity, computers, servers, a scanner, matrix printers, and multifunction devices were purchased and installed in 26 departments of the Civil Registry Office of the Kaliningrad Region. A training class was created to train employees of civil registry offices of the Kaliningrad region using information resources and interagency cooperation. The class is equipped with everything that is necessary: ??laptops, software, a projector, a conference table, office chairs, a document rack, office cabinets.

As part of the activities to create the information resource of the Civil Registry Office of the Kaliningrad Region, the "Electronic Archive of the Civil Registry" system was developed and implemented. These works included the indexing of scanned documents for the period of 1946-2003 (civil status books - 8 750 pcs, processed documents - 1 916 291 pcs). At the same time, the development and adaptation of software was carried out, including the development and debugging of search forms (6 types of civil status records), the development of working documentation in accordance with state standards (GOST), commissioning on the sites of the Civil Registry Office (Agency) of the Kaliningrad region, training of specialists of the Civil Registry Office of the Kaliningrad region on the use of the system, test-mode operation and acceptance testing of the "Electronic Archive of the Civil Registry" system. As a result of the implementation of this activity, a modern information resource has been created and is functioning in the Kaliningrad region - the “Electronic Archive of the Civil Registry Office”.

The implementation of this system allowed to speed up the processing of requests reducing them to 5-10 minutes.

In addition, as part of the implementation of measures to create an information resource of the Civil Registry Office of the Kaliningrad Region, software and hardware complexes were delivered and works on the start-up and configuration of the VPN network were performed. This activity was held with the purpose of organizing information and technological interaction between the information system of the Civil Registry Office (Agency) created within the project and the inter-agency electronic interaction system. As a result of the creation of the VPN network 23 departments of the Civil Registry Office of the Kaliningrad Region, the Wedding Palace and the birth registration department will be able to promptly receive requests and information from other state authorities, respond to requests and exchange information via secure channels. The installation of software and hardware complexes created the necessary conditions for the high-quality provision of public and municipal services to the public in electronic form.

The bodies of the Civil Registry Office of Klaip?da County also successfully coped with the tasks within the framework of the project: they supplied their departments with digital equipment – computers, printers, and multifunction devices were purchased and installed. Premises and bathrooms of the Civil Registry Office of Klaipeda County were renovated.

As the result of the project the effectiveness of public administration was increased, which is the basis for development of human potential in organizational and administrative areas, for establishing interpersonal links, for strengthening of social and cultural integration.

Specialists of the Regional Economic Development Agency provided comprehensive support for this project - they participated in the development of the application package, preparation of narrative and financial reports, and implementation of project activities.

Project details

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